How to Write a Resignation Letter - Resumonk Blog

How to Write a Resignation Letter - Resumonk BlogHow to Write a Resignation Letter Youve just finalized an employment contract with a new company. Youre excited about the new opportunity, and youre ready to get started.You just need to depart your current place of employment - gracefully.Ideally, your first step should be tosetup a meeting with your boss.Inform her/him that youve decided to quit the job and express gratitude for all the opportunities you received in your tenure there. Keep a positive tone and show your commitment for transitioning your responsibilities.Then, send out a formal letter of resignation to your boss. Itshould be professional, appropriate and respectable.Why Do You Need to Write a Resignation Letter?Resignation letters are a formal way toprovide notice that youre leaving. It makes it easy for the direct supervisor to share this information with their boss and the Human Resources (HR) department. Also, it removes any scope for confusion in the actual date o f resignation.Through written documentation, HR and your supervisors will know they need to begin the search to find your replacement. HR will also initiate all the exit related formalities based on this formal notice.Here is a step-by-step guide on what content to include in yourresignation letter.Writing Your Resignation Letter The SubjectIn most workplaces, youll be sending the resignation via an email. The subject line should be very clear and it should immediately draw the attention of the recipients. Remember, supervisors and HR peoplereceive a lot of email and you dont want them to miss out on this one.You can use any of the following subject linesResignation Your NameNotice of Resignation Your NameWriting Your Resignation Letter The First Paragraph The first paragraph of your resignation letter may seem like the most challenging to write, but it is actually quite simple. Instead of looking for a creative way to begin the letter, youll want the first paragraph to provide al l the information your boss and the HR will need to know. Following a simple greeting of Dear Bosss name, youll want to immediately let them know why youve written the letter. Within the first paragraph, youll need to directly state that this is your resignation notice from your position. Be specific about the position you are resigning from. Next, you can include the final date of employment. Be sure to include a specific date in your letter rather than saying you will be leaving in two weeks. Dear Bosss Name, Please accept this note as my formal resignation from my position as Job Title. My belastung day of employment with Company Name will be Date.However, if you wish to leave earlier than your notice period, you can make a polite request for releasing you early.I understand that my notice period is X days, but I would request you to release me from employment by DATEORas early as possible. I willdo my best to ensure completehandover of my current responsibilities before I leave. Writing Your Resignation Letter The Thank-You Dont feel like you need to get too deep into the reasons why youre looking to leave the company. You also dont need to include information about the job youve accepted or where youll be going after leaving the company if you do not wish to.However, you should take the time tothank your boss for the opportunity they have given you. If you had an extremely positive relationship with your boss and the company youve worked for, you may go into deeper detail in this section than others. If you are leaving the company on poor terms or you have negative feelings for your boss, still thank them, but stay generic. Highlight a few of your favorite parts of the job and what youve enjoyed during your time in the position. State what skills youve learned while doing the job and how those skills will move with you as you grow your career. Here is a generic thank you section you can customize to your liking I appreciate the opportunity you have given m e and have learned many different skills on the job. Over the past few years, Ive particularly enjoyed learning Skill 1, Skill 2, Skill 3. Thank you for helping me to develop these skills. They will stay with me for the rest of my career. Writing Your Resignation Letter The Closing To end your resignation letter, let your boss know youre happy to help with the transition process until your final employment date comes. You should also try to mention a few key projects youre willing to close out before you go. The closing is especially crucial if youre hoping to leave the company with strong relationships. Leaving the position without considering how it may make things difficult for your boss or co-workers is a good way to burn bridges. Instead, offer to work with themto determine what they need from you before you go. You will also want to wish the company well. If you hope to maintain a professional relationship with your boss, mention how you hope to keep in touch when you go. This example can get you started with writing a resignation letter closing Before my final work day, I will work with you and the gruppe to complete my projects and train other team members. I would like to help make this transition as easy as possible for you and the Company Name team, so please let me know what I can do. I hope the Company Name has many successes in the future, and I look forward to keeping in touch. Thank you, Your NameWhat to Avoid in Your Resignation Letter If youre leaving the company on poor terms, you may be tempted to tell your boss exactly what you think of the company and their leadership or your coworkers. While you may think this will help you feel better about leaving your job,it is best to avoid doing so for obvious reasons. You never know who coworkers are connected to or who you may run into in the future. Also, many companies reach out for background or reference check to the candidates previous employer. If you leave an insult-filled resignation lette r on your bosss desk complaining about the company or your colleagues, they certainly wont talk about you in glowing terms.If you dont have positive feelings about the job, dont get too specific in your resignation letter. Remain respectful, but keep the letter short and to the point. Simply writing a letter that states youre leaving and the date of your departure is enough. Finally, keep in mind that your resignation letter may not be the time for jokes and humor, even if you have an extremely positive relationship with your boss. Your resignation letter should be formal because it will probably be shared with many different people in the company. From upper-level management to the HR department, your resignation may pass through many different hands. Dont write a letter youd be embarrassed for the CEO to read. Keep It Short And SimpleWhile resignation letters may seem intimidating, they are actually fairly simple to write. When creating your resignation letter, keep in mind the ba sics weve laid out. If youd like to further discuss an issue, your departure or the projects youre working on, save them for an in-person conversation. A letter with only the basics will make it easy for you, your boss and the company youre leaving. Use the provided examples to get started in drafting your resignation letter. They will serve as excellent starting places to create a unique letter explaining your departure - and your exit will exude grace and poise rather than be a flurry of chaos and hard feelings.p.s. Resumonk helps you create a beautiful rsum cover letter in minutes. Stand out from the crowd and multiply yourchances of landing your dream job. Check it out now.